Value Stream Map use in Scrum Framework

A Value Stream Map (VSM) is a visual representation of the flow of work and information throughout the entire process of creating and delivering a product or service. It is used to identify and eliminate waste in the process and improve the overall efficiency of the workflow. In Scrum, the VSM is used to track the progress of the product backlog items (PBIs) as they move through the development process.

In Scrum, the VSM starts with the Product Backlog, which is a prioritized list of features or requirements for the product. The Product Owner, who is responsible for the overall vision and direction of the product, is responsible for maintaining and prioritizing the Product Backlog. The Development Team, which is responsible for the actual development of the product, works on the PBIs from the Product Backlog in the form of Sprints.

The VSM tracks the PBIs as they move from the Product Backlog to the Sprint Backlog and then through the development process. The Development Team works on the PBIs during the Sprint, and at the end of the Sprint, the team delivers a potentially releasable Increment of the product. This Increment is then inspected and adapted based on feedback from the stakeholders.

Steps for creating a Value Stream Map

1. Define the product or service: Clearly define the product or service that you will be mapping.
2. Identify the value stream: Identify all of the steps required to create and deliver the product or service, from start to finish.
3. Identify the value-adding and non-value-adding activities: Differentiate the activities that add value to the product or service from those that do not.
4. Create the current state map: Use a visual representation to map out the current state of the value stream.
5. Identify areas for improvement: Look for opportunities to eliminate waste, reduce cycle time, and improve process flow.
6. Create the future state map: Use the data and insights gathered in the previous steps to create a map of the future state of the value stream.
7. Develop an action plan: Develop a plan for implementing the changes identified in the future state map.
8. Implement and measure: Implement the changes and measure the results.

Benefits of Value Stream Map Scrum

1. Identifying and Eliminating Waste: One of the key benefits of using a VSM in Scrum is that it helps to identify and eliminate waste in the process, which improves the overall efficiency and effectiveness of the workflow.
2. Improving Visibility and Transparency: The VSM provides a clear visual representation of the entire process, which makes it easy to understand how the PBIs are contributing to the overall vision and direction of the product. This improves visibility and transparency for the entire team and stakeholders.
3. Aligning Efforts with the Product Vision: The VSM helps to align the efforts of the team with the overall vision and direction of the product. This ensures that the team is working towards a common goal and that the product is being developed in the right direction.
4. Identifying Bottlenecks: The VSM allows the team to identify bottlenecks in the process and make the necessary changes to streamline the process. This helps to improve the overall efficiency of the workflow and increase the team’s capacity to deliver value.
5. Prioritizing Work: The VSM helps the Product Owner to prioritize work by understanding the value and flow of work items through the process. This ensures that the team is working on the most important items first and delivering value to the customer as soon as possible.
6. Improving Communication: The VSM provides a common language for the team to communicate about the flow of work and the progress of the project. This improves communication and collaboration within the team and with stakeholders.
7. Measuring Progress: The VSM provides a way to measure progress and identify areas for improvement. This helps to track the performance of the team over time and make data-driven decisions.

Value Stream Map for a Subscription-Based Meal Delivery Service

1. Subscription Management: A VSM for a subscription-based meal delivery service could map out the flow of customer subscriptions from sign-up to billing and renewal. This could include identifying bottlenecks in the process, such as delays in receiving customer subscriptions or long lead times for processing billing and renewals.
2. Meal Planning: A VSM for a subscription-based meal delivery service could map out the flow of meal planning from customer preferences to menu creation and recipe development. This could include identifying bottlenecks in the process, such as delays in receiving customer preferences or long lead times for menu creation and recipe development.
3. Ingredient Sourcing: A VSM for a subscription-based meal delivery service could map out the flow of ingredients from sourcing to delivery to the kitchen. This could include identifying bottlenecks in the process, such as delays in receiving ingredients or long lead times for ingredient sourcing and delivery.
4. Meal Preparation: A VSM for a subscription-based meal delivery service could map out the flow of meal preparation from ingredient delivery to packaging and delivery to the customer. This could include identifying bottlenecks in the process, such as delays in meal preparation or long lead times for packaging and delivery.
5. Feedback and Improvement: A VSM for a subscription-based meal delivery service could map out the flow of customer feedback from receipt to analysis and improvement. This could include identifying bottlenecks in the process, such as delays in receiving customer feedback or long lead times for implementing improvements.

Value Stream Map for a Coffee Shop

1. Order Processing: A VSM for a coffee shop could map out the flow of customer orders from receipt to preparation and delivery. This could include identifying bottlenecks in the process, such as delays in receiving customer orders or long lead times for preparing coffee.
2. Bean Sourcing: A VSM for a coffee shop could map out the flow of coffee beans from sourcing to delivery to the shop and roasting. This could include identifying bottlenecks in the process, such as delays in receiving beans or long lead times for sourcing and roasting.
3. Barista preparation: A VSM for a coffee shop could map out the flow of barista preparation from bean delivery to brewing and serving. This could include identifying bottlenecks in the process, such as delays in brewing coffee or long lead times for barista preparation.
4. Pastry preparation: A VSM for a coffee shop could map out the flow of pastry preparation from delivery to packaging and serving. This could include identifying bottlenecks in the process, such as delays in pastry preparation or long lead times for pastry packaging and serving.
5. Feedback and Improvement: A VSM for a coffee shop could map out the flow of customer feedback from receipt to analysis and improvement. This could include identifying bottlenecks in the process, such as delays in receiving customer feedback or long lead times for implementing improvements.
6. Cleaning and Maintenance: A VSM for a coffee shop could map out the flow of cleaning and maintenance from customer service to cleaning and equipment maintenance. This could include identifying bottlenecks in the process, such as delays in cleaning and maintenance or long lead times for equipment maintenance.

Value Stream Map for a Social Media App

1. User Sign-Up: A VSM for a social media app could map out the user sign-up flow from registration to account activation and profile creation. This could include identifying bottlenecks in the process, such as delays in account activation or long lead times for profile creation.
2. Content Creation: A VSM for a social media app could map out the flow of content creation from idea generation to publishing and distribution. This could include identifying bottlenecks in the process, such as delays in content approval or long lead times for publishing and distribution.
3. User Engagement: A VSM for a social media app could map out the flow of user engagement from content creation to likes, comments, and shares. This could include identifying bottlenecks in the process, such as delays in user engagement or long lead times for content distribution.
4. Advertising: A VSM for a social media app could map out the flow of advertising from campaign creation to targeting and delivery. This could include identifying bottlenecks in the process, such as delays in advertising approval or long lead times for targeting and delivery.
5. Feedback and Improvement: A VSM for a social media app could map out the flow of customer feedback from receipt to analysis and improvement. This could include identifying bottlenecks in the process, such as delays in receiving customer feedback or long lead times for implementing improvements.
6. Maintenance and Upgrades: A VSM for a social media app could map out the flow of maintenance and upgrades from customer service to bug fixing and feature implementation. This could include identifying bottlenecks in the process, such as delays in maintenance and upgrades or long lead times for feature implementation.

Conclusion

Value Stream Mapping in the Scrum framework empowers teams to visualize their end-to-end process, enabling them to streamline workflows and drive continuous improvement. By embracing the principles of VSM, Scrum teams can identify inefficiencies, eliminate waste, and foster a culture of collaboration and adaptability. As the Scrum journey unfolds, Value Stream Mapping becomes a compass, guiding teams towards delivering more value with greater efficiency.

Value Proposition Canvas in SCRUM- Click Here